Volunteer Engagement and Admin Assistant

  • Initiative: Investing in Neighbourhoods 
  • Requisition ID: 885 
  • Job Location: Canada (CA) 
  • Additional Location Details: Queen & Dufferin 
  • Job Stream: Administrative/Clerical  
  • Job Type: Temporary, Part-Time 
  • Temporary Duration: Up to 12 Months 
  • Wage:  $16.25 per hour  
  • Number of Positions Open:
  • Posting End Date: 09/30/2021 
  • Travel Required: None 
  • Educational Requirements:College Diploma 


Investing In Neighbourhoods - Eligibility Criteria:

To apply for job opportunities through the Investing in Neighbourhoods Program, interested candidates must be OW participants living in Toronto. Investing in Neighbourhoods job opportunities are in not for profit community organizations and enable OW participants to: increase their skill level, develop contacts with employers, and obtain references with the goal of securing permanent employment.


At the time of this posting, the position is on-site.  The employer may change this arrangement in order to comply with Public Health Guidelines.

Job Description:

The work of this organization is driven forward by a strong volunteer base.  The role of the Volunteer Engagement and Admin Assistant will be to support the organization's community member's experiences in a wide range of programming and organizational opportunities such as gardening, market, workshops, events, and administration.  In addition, this position includes supporting office systems and filing, answering the phone.  This position also includes support of events and communication to deepen each individual's participation.


Responsibilities will include:

  • Working with staff to recruit, orientate, screen, retain and recognize volunteers.
  • Using a volunteer database, tracking volunteer hours and updating volunteers' contact information.
  • Coordinating volunteers during events.
  • Matching volunteers to volunteer opportunities available.
  • Support and participate in community events to promote the organization's mission.
  • Support regular communication with all of the organization's partners, volunteers and community members to keep people informed of events, thank them for their support and invite them to future events.
  • Help organize and maintain office systems and files
  • Answer the telephone, take messages
  • Greet and direct visitors (not during COVID restrictions).
  • Participation in planning, staff meetings, organizational tasks, receiving phone calls, evaluation and other tasks as required by the organization.


Skills Requirement:

  • Diploma/degree or experience in working in social service sector.
  • Strong community building skills and experience - knowledge of food and environment projects an asset.
  • Demonstrated ability to work in a setting with people from diverse backgrounds.
  • Organized, detail oriented and able to complete accurate records.
  • Self-motivated and able to multi-task.
  • A team player.
  • Good computer skills in Microsoft Office, internet research and a willingness to learn new computer applications.
  • Very good interpersonal skills.
  • Ability to follow direction and established procedures.
  • Proficiency in English and a second language is preferred.
  • Social media skills an asset.
  • Familiarity with the work of the organization an asset.
  • Familiarity with Parkdale's vibrant community an asset.
  • This position will require working one evening per week during the summer for the Market and garden, and occasional evenings/weekends throughout the placement for special events depending on COVID restrictions. 


How to Apply:

If you meet the qualifications above and are interested in applying to this position, please click "Apply now" to upload your resume and cover letter. We thank you for your interest; however only those Candidates selected for an interview will be contacted.  For further assistance, please contact:  wfdteam@toronto.ca.


Notice of Collection Statement

Toronto Employment and Social Services collects personal information through the Employment Opportunities System (EOS) under the legal authority of the City of Toronto Act, 2006, SO 2006, Chapter 11, Schedule A, s 136(c), the Ontario Works Act, 1997, SO 1997, Chapter 25, Schedule A, ss 3, 4 and 6, the Ontario Works Act, 1997, Ontario Regulation 134/98, General, Part III and the City of Toronto By-law No 1319-2008.  The personal information is used for the purpose of determining your suitability or eligibility for employment opportunities or for placement in volunteer opportunities at the City of Toronto. The personal information may be shared as deemed necessary with a specific Employer and may be used for reporting purposes. In addition, Ontario Works recipient's (including Ontario Disability Support Program recipient) SAMS ID is collected for the purposes of determining suitability for Ontario Works specific opportunities.  Questions about this collection can be directed to the Manager, Community Labour Market, Toronto Employment and Social Services, Metro Hall, 11th Floor, 55 John Street, Toronto, Ontario M5V 3C6, or by telephone at 416-397-5627.