ADMINISTRATION TRAINEE - Senior Services & Long-Term Care (Work Based Learning Program)

Initiative: City of Toronto Trainee Jobs 

Requisition ID: 3180 

Employer: City of Toronto - Various divisions 

Job Location: Canada (CA) 

Additional Location Details:Toronto - Various locations 

Job Stream: Administrative/Clerical 

Job Type: Contract, Full-Time 

Wage: $21.82 - $23.75 per hour, TFT002

Number of Positions Open: 5 

Duration: 5 Months 

Posting End Date: 08/01/2025 

Travel Required: Occasional 

Educational Requirements:High School or GED 

Job Description

Toronto is home to more than 2.9 million people whose diversity and experiences make Toronto Canada’s leading economic engine and one of the world’s most diverse and livable cities. As the fourth largest city in North America, Toronto is a global leader in technology, finance, film, music, culture, and innovation, and consistently places at the top of international rankings due to investments championed by its government, residents and businesses. A workplace where growth is fostered and diversity is celebrated, a team of approximately 42,000 employees is the driving force behind the City’s ability to deliver programs and services to residents, businesses and visitors. Join the award-winning Toronto Public Service as an Administration Trainee providing administrative support and assistance as part of a Work Based Learning Program.

Please Note: The applicant pool from this job posting will be used for work-based learning administrative opportunities in the Senior Services & Long-Term Care division.

Major Responsibilities:

Your primary responsibilities as an Administration Trainee will be varied. Specifically, you will:

• Assist with various office functions such as filing, data entry, photocopying, sending faxes etc
• Receives/logs data/information received
• Collects data for others to analyze and process
• Assist with organizing and presenting data collected, may utilize software packages
• Inputs/retrieves/updates/maintains data
• Assist others with drafting documents, correspondences etc
• Assist with financial transactions and makes calculations
• Answers inquiries, provides general information, takes messages and directs inquiries to appropriate staff to answer questions/handle requests
• Assist with setting up meetings, records and circulates data
• Assist with mail/supply collection, inventory, sorting and distribution
• Assist with packing, loading, lifting, moving, delivering, setting up, maintaining and unpacking supplies, equipment, furniture etc
• Travels to various locations and/or special events to provide assistance

Key Qualifications

Your application must describe your qualifications as they relate to:

• Experience in performing administration or clerical support duties or equivalent combination of education and experience
• Experience using computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint etc)
• Experience providing customer service and responding to inquiries via telephone, email and in person

You must also have:

• Strong problem solving and analytical skills
• Strong organization and time management skills, ability to set priorities, meet deadlines and work cooperatively within a team
• Excellent interpersonal skills and the ability to communicate effectively, both orally and in writing in an efficient and diplomatic manner
• Ability to work independently with minimal supervision and as a member of a team
• Ability to provide excellent customer service to clients and members of the public
• Ability to exercise independent judgement and discretion in dealing with confidential matters
• Ability to work under tight time constraints and meet deadlines
• Ability to work shifts as assigned, including evenings and weekends

Notes:

IT background is an asset.

Paralegal experience is an asset.

Knowledge on compliance, audits, governance and standardization is an asset.

If successful, a Police Reference Check and TB/Immunization clearance will be required.

Please submit your resume demonstrating your qualifications for the role and indicate on your cover letter the program to which you are applying.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

How to Apply

If you meet the qualifications above and are interested in applying to this position, please click "Apply now" to upload your resume and cover letter. We thank you for your interest; however, only those candidates selected for an interview will be contacted.  For further assistance, please contact TESSpartnerships@toronto.ca.