Administrative Assistant

  • Initiative: Investing in Neighbourhoods 
  • Requisition ID: 677 
  • Job Location: Canada (CA) 
  • Additional Location Details: Danforth Ave & Pharmacy Ave 
  • Job Stream: Administrative/Clerical  
  • Job Type: Contract, Part-Time 
  • Temporary Duration: Up to 12 Months 
  • Wage:  $15.00 per hour  
  • Number of Positions Open:
  • Posting End Date: 01/31/2021 
  • Travel Required: None 
  • Educational Requirements:High School or GED 


Investing In Neighbourhoods - Eligibility Criteria:

To apply for job opportunities through the Investing in Neighbourhoods Program, interested candidates must be OW participants living in Toronto. Investing in Neighbourhoods job opportunities are in not for profit community organizations and enable OW participants to: increase their skill level, develop contacts with employers, and obtain references with the goal of securing permanent employment.


Job Description:

Meet and greet clients in office when they have come to access services

Conduct outreach and promotion activities following supervisor's direction

Provide front line customer services to clients

Conduct outbound phone call with client as needed and receive inbound phone call and connect organizers with clients based on their needs.

Conduct outreach, door knocking, flyer distributing within the community following supervisor's direction

Prepare meeting agenda, minutes and reports as needed

Provide administrative supports to other organizers to run their programs

Conduct file and document management process electronically and manually

Support supervisor to organize workshops, events and other organizational activities

Clean and organize workplace according to supervisor's direction

Input client's information data in system; extract data and generate reports as needed

Note: Because of COVID 19 situation a hybrid model of communication is being implemented i.e. virtual contact with clients as well as face to face meeting for services needed. Flexibility to carry on this working model during the pandemic period is required.


Skills Required:

Minimum High School Diploma

College Diploma or University Degree in Social Science or Human Resources (including those with international credentials) an asset

Working knowledge of English (verbal and written)

Ability to communicate with people of the primary client group (Bangladeshi newcomers) in their mother tongue (Bangla) is required

Good computer literacy is required

Knowledgeable about Taylor-Massey/Oakridge neighborhoods and should have a sympathetic understanding of challenges facing marginalized women and/or other equity seeking groups


How to Apply:

If you meet the qualifications above and are interested in applying to this position, please click "Apply now" to upload your resume and cover letter. We thank you for your interest; however only those Candidates selected for an interview will be contacted.  For further assistance, visit a local Toronto Employment & Social Services Location.


Notice of Collection Statement

Toronto Employment and Social Services collects personal information through the Employment Opportunities System (EOS) under the legal authority of the City of Toronto Act, 2006, SO 2006, Chapter 11, Schedule A, s 136(c), the Ontario Works Act, 1997, SO 1997, Chapter 25, Schedule A, ss 3, 4 and 6, the Ontario Works Act, 1997, Ontario Regulation 134/98, General, Part III and the City of Toronto By-law No 1319-2008.  The personal information is used for the purpose of determining your suitability or eligibility for employment opportunities or for placement in volunteer opportunities at the City of Toronto. The personal information may be shared as deemed necessary with a specific Employer and may be used for reporting purposes. In addition, Ontario Works recipient's (including Ontario Disability Support Program recipient) SAMS ID is collected for the purposes of determining suitability for Ontario Works specific opportunities.  Questions about this collection can be directed to the Manager, Community Labour Market, Toronto Employment and Social Services, Metro Hall, 11th Floor, 55 John Street, Toronto, Ontario M5V 3C6, or by telephone at 416-397-5627.