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Communications and Administrative Assistant

  • Initiative: Investing in Neighbourhoods 
  • Requisition ID: 1002 
  • Job Location: Canada (CA) 
  • Additional Location Details: Yonge St and Bay St 
  • Job Stream: Administrative/Clerical  
  • Job Type: Contract, Part-Time 
  • Temporary Duration: Up to 12 Months 
  • Wage:  $18.25 per hour  
  • Number of Positions Open:
  • Posting End Date: 09/13/2021 
  • Travel Required: None 
  • Educational Requirements:High School or GED 

 

Investing In Neighbourhoods - Eligibility Criteria:

To apply for job opportunities through the Investing in Neighbourhoods Program, interested candidates must be OW participants living in Toronto. Investing in Neighbourhoods job opportunities are in not for profit community organizations and enable OW participants to: increase their skill level, develop contacts with employers, and obtain references with the goal of securing permanent employment.

 

Note:  At the time of this posting, this position is a combination of remote and on-site.  The employer may change this arrangement in order to comply with Public Health Guidelines.

 

Job Description

The Communications and Administrative Assistant will work closely with the VP Marketing and Operations as the key support to provide event, project and office administrative support to the Communications and Operations departments. This position is varied and will give the successful candidate an opportunity to increase their skill set on both an operational level and in the communications/social media world.
 

The successful candidate will work closely with the VP Marketing and Operations and other team members to:

 

  • Plan and run events for the Foundation leveraging superior project and people management skills to ensure a successful event including sourcing and coordinating suppliers, managing invitations and mailing, and on-site troubleshooting
  • Draft news releases, blogs, newsletters, web stories, letters and other written content
  • Draft and post social media content over Twitter and Facebook as well as our website
  • Assist in creating and distributing educational and communication materials
  • Coordinate meetings including scheduling, preparing agendas, taking minutes and following up on action items and deliverables
  • Support the building and maintenance of media, public and stakeholder contacts using an advance contact management and public engagement system (training provided inhouse)
  • Provide administrative support including organizing and maintaining photos, records, mail and files (electronic or hard copies) in their proper locations
  • Perform administrative and organizational duties including ordering and maintaining office supplies and keeping the storage space(s) organized
  • Provide general bookkeeping support by managing petty cash, do bank deposits, work with staff to clarify and document credit card expenditures, etc.- all for review by our Bookkeeper
  • Perform routine typing and computer-related tasks and filing assignments for the Bookkeeper and VP Marketing and Operations as needed including writing emails, photocopying, scanning, faxing, mailings, documenting processes; drafting documents, presentations, contact reports and agendas with clear direction
  • Help with other duties in the Operations and Communications departments and across the Foundation as required

 

COVID-19 Requirements:

  • Due to the current COVID-19 situation, this position will be a remote at-home position with only very occasional onsite visits to residential program sites.
  • For any onsite work, the successful candidate will be provided with clear safety protocols and appropriate PPE.

 

Skills Required:

  • Exceptional written and verbal communication skills
  • Excellent event and project management skills
  • A commitment to owning and leading projects to ensure success
  • Ability to balance multiple projects and mantain a flexible schedule
  • Strict attention to detail and deadlines
  • Creative problem solving skills and the ability to develop new models and solutions in absence of historical examples
  • Working knowledge of and comfort with Microsoft Office applications (Word, Excel, PowerPoint
  • Comfort interacting with the public
  • Experience working as a team player, yet independently motivated
  • Experience and knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop) will be considered an asset
  • A great sense of humour

 

How to Apply:

If you meet the qualifications above and are interested in applying to this position, please click "Apply now" to upload your resume and cover letter. We thank you for your interest; however only those Candidates selected for an interview will be contacted.  For further assistance, please contact:  wfdteam@toronto.ca.

 

Notice of Collection Statement

Toronto Employment and Social Services collects personal information through the Employment Opportunities System (EOS) under the legal authority of the City of Toronto Act, 2006, SO 2006, Chapter 11, Schedule A, s 136(c), the Ontario Works Act, 1997, SO 1997, Chapter 25, Schedule A, ss 3, 4 and 6, the Ontario Works Act, 1997, Ontario Regulation 134/98, General, Part III and the City of Toronto By-law No 1319-2008.  The personal information is used for the purpose of determining your suitability or eligibility for employment opportunities or for placement in volunteer opportunities at the City of Toronto. The personal information may be shared as deemed necessary with a specific Employer and may be used for reporting purposes. In addition, Ontario Works recipient's (including Ontario Disability Support Program recipient) SAMS ID is collected for the purposes of determining suitability for Ontario Works specific opportunities.  Questions about this collection can be directed to the Manager, Community Labour Market, Toronto Employment and Social Services, Metro Hall, 11th Floor, 55 John Street, Toronto, Ontario M5V 3C6, or by telephone at 416-397-5627.