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PROGRAM SUPPORT TRAINEE (Work Based Learning Program)

Initiative: City of Toronto Trainee Jobs 

Requisition ID: 3163 

Employer: City of Toronto - Various divisions 

Job Location: Canada (CA) 

Additional Location Details:Various Locations 

Job Stream: Administrative/Clerical 

Job Type: Contract, Full-Time 

Wage: $20.78 - $22.62, TFT001, 79T1

Number of Positions Open: 6 

Duration: 5 Months 

Posting End Date: 08/01/2025 

Travel Required: Occasional 

Educational Requirements:High School or GED 

 

Job Description

Toronto is home to more than 2.9 million people whose diversity and experiences make Toronto Canada’s leading economic engine and one of the world’s most diverse and livable cities. As the fourth largest city in North America, Toronto is a global leader in technology, finance, film, music, culture, and innovation, and consistently places at the top of international rankings due to investments championed by its government, residents and businesses. A workplace where growth is fostered and diversity is celebrated, a team of approximately 42,000 employees is the driving force behind the City’s ability to deliver programs and services to residents, businesses and visitors. Join the award-winning Toronto Public Service as a Program Support Trainee providing administrative support and assistance as part of the Work Based Learning program.

 

Please Note: The applicant pool from this job posting will be used for work-based learning opportunities in various division.

 

Job Responsibilities:

Your primary responsibilities as a Program Support will be varied. Specifically, you will:

  • Prepare, type and format documents
  • Receive general inquiries both in person and over the phone
  • Provide information, document requests and findings for information and direct inquiries to appropriate staff to answer question and/or handle requests
  • Input, update and maintain paper and electronic files and records used by the division
  • Assist with collecting data and assembling information packages for various projects, assignments and operations
  • Assist others with drafting documents, correspondence etc.
  • Assist with setting up meetings and appointments; record and circulate meeting minutes
  • Support the team in organizing events, including scheduling, preparing materials, and coordinating logistics
  • Provide administrative support to the team including maintaining project documents, findings for information and direct inquiries to appropriate staff to answer question and/or handle requests
  • Conducts research and analysis as needed to support project deliverables
  • Communicate with staff members to foster effective collaboration and timely completion of tasks 

Key Qualifications:

  • Experience providing administrative support
  • Experience with Microsoft Word, and knowledge of how to prepare, type and format documents
  • Strong communication skills both in person, over the phone and in writing
  • Ability to input, update and maintain paper and electronic files and records used by Infrastructure and Development Services
  • Ability to work well independently and as part of a team
  • Knowledge or experience in project implementation and delivery support is an asset

 

Notes:

IT background is an asset

 

 

 

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

 

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

 

How to Apply

If you meet the qualifications above and are interested in applying to this position, please click "Apply now" to upload your resume and cover letter. We thank you for your interest; however, only those candidates selected for an interview will be contacted.  For further assistance, please contact TESSpartnerships@toronto.ca.

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