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Office Clerk

  • Initiative: Investing in Neighbourhoods 
  • Requisition ID: 985 
  • Job Location: Canada (CA) 
  • Additional Location Details: Dufferin/ Lawrence 
  • Job Stream: Administrative/Clerical  
  • Job Type: Contract, Full-Time 
  • Temporary Duration: Up to 12 Months 
  • Wage:  $17.00 per hour  
  • Number of Positions Open:
  • Posting End Date: 04/23/2021 
  • Travel Required: None 
  • Educational Requirements:High School or GED 

 

Investing In Neighbourhoods - Eligibility Criteria:

To apply for job opportunities through the Investing in Neighbourhoods Program, interested candidates must be OW participants living in Toronto. Investing in Neighbourhoods job opportunities are in not for profit community organizations and enable OW participants to: increase their skill level, develop contacts with employers, and obtain references with the goal of securing permanent employment.

 

Position Description:

 

  • This position is responsible for scheduling, payroll entry and other administrative and clerical activities for Resident Services
  • Assisting with staff schedules for Resident Services and any other applicable staff/departments including replacement scheduling, including rosters, updating the schedules, etc.
  • Assisting with payroll entry as assigned Receive and document all sick calls
  • Maintains excellent open lines of communication with staff, supervisors and managers, other departmental managers/supervisors and other staff doing replacement scheduling during off-hours.
  • Maintains and updates employee demographic information on the system and other lists.
  • Provide reports and information related to attendance and other Human Resources related matters, i.e., lateness, occupational health, etc.
  • Liaise with Human Resources for selection and recruitment (internal and external).
  • Assist with respect to daily correspondence, mail, filing, and follow-up documentation retrieval.
  • Write and /or prepare correspondence, memoranda, reports and other documentation as required.
  • Develop and maintain a comprehensive filing system.
  • Participate in a variety of projects; gather and analyze data; prepare recommendations; as required.
  • Train other employees as required on the scheduling and payroll systems.
  • Attend meetings as instructed, may be required to takes minutes.
  • Assist with Payroll and Scheduling in the absence of the Scheduling Coordinator (Environmental Services and Food Services)
  •  Provides relief coverage at reception as assigned
  • Other duties as assigned. answering to telephone calls, filing, photocopying, word processing, etc

 

Skills Required:

 

  • Minimum secondary school diploma
  • 1 to 2 years of administrative support experience
  • Payroll and Scheduling experience an asset
  • Experience working in health care and/or long-term care an asset
  • Experience working in a unionized environment, a definite asset
  • Exceptional organizational, observational, interpersonal and communication skills.
  • Excellent computer skills in Word, Excel, PowerPoint, Outlook and Explorer
  • Ability to Multitask and Prioritize and meet deadlines
  • Ability to demonstrate positive and pleasant demeanor 
  • Strong attention to detail with a high level of confidentiality
  • Able to handle difficult situations in a professional manner 
  • Works independently as well as within a team 
  •  Ability to speak Italian an asset
     

 

How to Apply:

If you meet the qualifications above and are interested in applying to this position, please click "Apply now" to upload your resume and cover letter. We thank you for your interest; however only those Candidates selected for an interview will be contacted.  For further assistance, please contact:  wfdteam@toronto.ca.

 

Notice of Collection Statement

Toronto Employment and Social Services collects personal information through the Employment Opportunities System (EOS) under the legal authority of the City of Toronto Act, 2006, SO 2006, Chapter 11, Schedule A, s 136(c), the Ontario Works Act, 1997, SO 1997, Chapter 25, Schedule A, ss 3, 4 and 6, the Ontario Works Act, 1997, Ontario Regulation 134/98, General, Part III and the City of Toronto By-law No 1319-2008.  The personal information is used for the purpose of determining your suitability or eligibility for employment opportunities or for placement in volunteer opportunities at the City of Toronto. The personal information may be shared as deemed necessary with a specific Employer and may be used for reporting purposes. In addition, Ontario Works recipient's (including Ontario Disability Support Program recipient) SAMS ID is collected for the purposes of determining suitability for Ontario Works specific opportunities.  Questions about this collection can be directed to the Manager, Community Labour Market, Toronto Employment and Social Services, Metro Hall, 11th Floor, 55 John Street, Toronto, Ontario M5V 3C6, or by telephone at 416-397-5627.